Privacy statement

This privacy policy sets out how CoreFiling uses and protects any personal information covered by the Data Protection Act that you give CoreFiling when you use the Seahorse service (this website).

CoreFiling is committed to ensuring that your privacy is protected. Should we ask you to provide certain personal information by which you can be identified when using this website, then you can be assured that it will only be used in accordance with this privacy statement.

CoreFiling may change this policy from time to time by updating this page. You should check this page from time to time to ensure that you are happy with any changes. This policy is effective from 25 November 2010.

What we collect

We may collect the following personal information:

• name, job title and organisation
• contact information including email address and phone numbers
• usage information

What we do with the information we gather

We require this information to understand your needs and provide you with a better service, and in particular for the following reasons:

• Internal record keeping.
• To enable our partner organisations to help deliver the Seahorse service.
• We may use the information to improve our products and services.
• We may periodically send promotional emails about new products, special offers or other information which we think you may find interesting using the email address which you have provided.
• From time to time, we may also use your information to contact you for market research purposes. We may contact you by email, phone, fax or mail. We may use the information to customise and improve the website according to your responses.

Third parties

In order to provide the Seahorse service, we will need to share your information with our service and hosting partners. Other than with these organisations we will not sell, distribute or lease your personal information to third parties unless we have your permission or are required by law to do so.

Security

We are committed to ensuring that your information is secure. In order to prevent unauthorised access or disclosure, we have put in place suitable physical, electronic and managerial procedures to safeguard and secure the information we collect on-line.

Usage information

We may use cookies (small files passed to your web browser which asks permission to be placed on your computer's hard drive) to store your preferences and to track your usage of the website. This information when used by our support and development teams enables us to track usage and identify any issues with the website.

You can choose to accept or decline cookies. Most web browsers automatically accept cookies, but you can usually modify your browser setting to decline cookies if you prefer. This may prevent you from taking full advantage of the website.

Controlling your personal information

You may choose to restrict the collection or use of your personal information in the following ways:

• whenever you are asked to fill in a form on the website that asks for personal data, look for the box that you can click to indicate that you do not want the information to be used by anybody for direct marketing purposes;
• if you have previously agreed to us using your personal information for direct marketing purposes, you may change your mind at any time by writing to or emailing us at seahorse-support@corefiling.com.

Marketing

We may use your personal information to send you promotional information about third parties which we think you may find interesting if you tell us that you wish this to happen.

Data access request

You may request details of personal information which we hold about you under the Data Protection Act 1998. A small fee will be payable. If you would like a copy of the information held on you please write to Data Protection, CoreFiling Limited, Osney Mead House, Osney Mead, Oxford OX2 0FA.

Corrections

If you believe that any information we are holding on you is incorrect or incomplete, please write to or email us as soon as possible at the above address. We will promptly correct any information found to be incorrect.